Revised date: January 20, 2025

Through this privacy policy, we would like to provide information about how and why Kongsberg Agenda (Kongsberg Næringsforum) collects and processes your personal data. Kongsberg Næringsforum is the responsible host of the technology festival Kongsberg Agenda. This privacy policy is aimed at partners, hosts, participants and users of Kongsberg Agenda, for example if you have shown interest in, been an host, partner, participant or if you visit our website, download the app or subscribe to our newsletters.

It is important to us that your personal data and your personal integrity are protected, and that we process information that we have about you in a lawful and transparent manner in accordance with data protection regulations. Personal data is any information about an identified or identifiable natural person.

Kongsberg Agenda, through the company's top management, is the data controller for information collected and processed by Kongsberg Agenda. Day-to-day responsibility is delegated to the CEO. The privacy statement below contains information you are entitled to when personal data is collected through Kongsberg Agenda and general information about how we process your personal data.

Your personal data is processed in accordance with the applicable privacy regulations at any time.

Our use of personal data

We collect and process personal data in order to fulfill our obligations to our partners, hosts, participants and users of Kongsberg Agenda, to be able to administer and market the business, to be able to fulfill our obligations to users of Kongsberg Agenda's websites, app and event registration system, and otherwise meet the requirements placed on us as responsible for processing your personal data.

We mainly obtain the personal data we process from you directly, for example via inquiries from you, your activity on our website, app or event system.

Disclosure of personal data - Transfer of personal data to third parties

Your personal data is treated confidentially by us and only those with a business need for us will have access to your personal data. As a general rule, we will therefore not share your personal data with anyone outside Kongsberg Agenda.

Personal data may be made available to third parties who help us with the technical operation of our IT and accounting systems. When we give third parties access to personal data in this way, we make use of data processing agreements so that we ensure that the third parties comply with our requirements for the processing of personal data and applicable legislation.

It may also be that in some contexts we share some of your personal data with our partners. Please note that we will never share your personal data with a third party unless we have a legitimate interest in doing so, we have your consent, or we are obliged to do so by law.

You can always feel confident that we want to protect your privacy when you provide your personal information to us, or we collaborate with other actors.

How, why and for how long do we process personal information?

We only process personal information that is necessary to administer your business's relationship with Kongsberg Agenda. Information we register is mainly limited to name, position, organization name, org. no., telephone number, email address and postal address.

The legal basis for the processing of personal information in Kongsberg Agenda can, in addition to agreement, be legitimate interest, in order to be able to run our business and contact partners with relevant information. Legal basis can also be a basis, for example when reporting to the Norwegian Tax Administration.

We keep statistics, among other things, to have an overview of activity in the business. We have made an assessment of whether the purpose of using your personal information is proportionate compared to your privacy. Our legitimate interests include the possibility of good administration of the business within the business.

As a partner, host or participant at Kongsberg Agenda

By being an host of program entries or a user of our program app at Kongsberg Agenda, we mainly register your name, title, telephone number, organization name, org.nr, email address and LinkedIn profile.

We also share your data with the following third-party providers:

• GetyNet – CRM system. Organizes and stores information
• Enalyzer - Tool for surveys and application forms

We use cookies on our website. A cookie is a small text file and our website will always ask your browser to save the cookie on your computer. We do this so that we can remember your actions, preferences and how often you have been to our website. This in turn makes it possible for us to give you as a user better access to various functions. Furthermore, we also use cookies on our pages so that we can keep statistics on how often our website is generally used. You can manage the cookie settings in your browser.

Storage of personal data and deletion

Kongsberg Agenda deletes your personal data without undue delay when it is no longer necessary for the purpose for which it was collected. This means, for example, that we delete information collected in order to fulfill our contractual obligations towards you and your business, or to be able to administer the customer relationship.

If you withdraw the consent that is the basis for the processing of the data, or you object to the processing and there are no more compelling legitimate grounds for the processing, we will delete your data. Please note that there may be legal requirements that mean that we are still obliged to store your personal data for a certain period. We have our own specific deletion routines per processing activity.

Your rights as a data subject

As a data subject, you have several rights related to our processing of your personal data. Here you will find information about what these are, and how you can exercise these rights towards Kongsberg Agenda in connection with the processing of your personal data. If you request us to exercise one or more of these rights, we will comply with your request within one month of your request. Requests can be sent to post@kongsbergagenda.no.

• Access: You can send us a request for access to our processing of your personal data.
• Correction: If you believe that the information we have stored about you is incorrect (e.g. email address or position), you can request that we correct this at any time.
• Object: If you do not want us to process your personal data, you can object to the processing.
• Withdraw your consent: You can withdraw your consent to us storing and processing your personal data at any time, where such consent has been given.
• Deletion: If you object to the processing of your personal data, or you withdraw your consent, information that we have stored about you will be deleted provided that we have no other basis for retaining it. If you wish your personal data to be deleted under other circumstances, you can easily contact us about this.
• Data portability: You have the right to request data portability for information about yourself that you have provided to Kongsberg Agenda, and which has a basis for processing in consent or agreement. If you wish to exercise your right to portability, the relevant information about you will be sent to you, or a third party that you designate, as long as this is technically possible.
• Right to restrict processing: If you wish us to restrict the processing of your personal data, you can request this.
• Right to complain to a supervisory authority: If you believe that our processing of your personal data is in breach of the General Data Protection Regulation, or other privacy regulations, you have the right to complain about this to the Norwegian Data Protection Authority. Complaints can be submitted on their website; www.datatilsynet.no.

Use of cookies

This website uses cookies to improve the user experience of the website, as well as for statistical purposes. Cookies are small text files that are placed on your computer when you download a website.

The following cookies are used on Kongsberg Agenda's websites:

• Google Analytics: for recording user behavior and statistics. The user's IP address is anonymized.
• Facebook: Facebook Pixel is used to measure traffic and response from marketing campaigns.
• Instagram:
• MailChimp:

All information collected will only be used internally for analysis purposes, and we do not share data with third parties. We never store information that can personally identify the user.

Web statistics

Kongsberg Agenda collects de-identified information about visitors to kongsbergagenda.no. The purpose of this is to compile statistics that we use to improve and further develop the website. Examples of what the statistics provide answers to are how many people visit different pages, how long the visit lasts, which websites the users come from and which browsers are used. The information is processed in de-identified and aggregated form. De-identified means that we cannot trace the information we collect back to the individual user. The user's IP address is anonymized and processed at an aggregate level, which means that all data is combined into a group and is not processed individually. We use the analysis tool Google Analytics on our website. Information from this tool is only used by Kongsberg Agenda and our suppliers within digital communication, and is not provided by Kongsberg Agenda to other parties.

Contact

If you have any questions or concerns about your privacy, please contact us by email at post@kongsbergagenda.no or by phone at 32 29 90 50 (Kongsberg Næringsforum)

Changes to our Privacy Policy

We may change this Privacy Policy from time to time at our sole discretion. When we make changes to this Policy, we will change the revision date at the top of this page, and a modified Privacy Policy will be effective from the revision date. We encourage you to review this Privacy Policy to be informed about how we protect your information. If there are any significant changes to this Privacy Policy, you will be notified by email.